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[svn-upgrade] Integrating new upstream version, libjabref-plugin-oo-java (0.7.2+ds)
1 <h1>OpenOffice plugin for JabRef</h1>
2
3 <h2>Introduction</h2>
4
5 <p><a href="http://jabref.sf.net">JabRef</a> is an open source BibTeX bibliography
6 manager.
7 <p>This plugin offers an interface for inserting citations and formatting a Bibliography in an
8 OpenOffice writer document from JabRef.</p>
9
10
11 <h2>How to use the plugin</h2>
12
13 <p>The plugin can be used with JabRef 2.4 or newer. If your JabRef version doesn't
14 have a plugin manager (versions 2.4.x), you need to put the plugin jar file
15 in a directory named <code>plugins</code> below the directory where the JabRef
16 jar file is installed (typically under <code>C:\Program files\Jabref 2.x</code>
17 if you are running under Windows). The plugin should be loaded next time you
18 start JabRef, and an item named <b>OpenOffice.org panel</b> should appear in
19 JabRef's <b>Plugins</b> menu.
20 <p>The plugin should work with OpenOffice versions 2.4.x and 3.x, provided it
21 is installed with Java support (this is usually the case on Windows, while in
22 some Linux distributions you need to install a separate package named
23 <code>openoffice.org-java-common</code> or something similar).</p>
24
25 <p><b>Updates:</b></p>
26 2009-08-26: Version 0.7: BibTeX fields are now preprocessed to handle LaTeX \textit and \textbf commands and
27 character sequences. <b>NOTE: it is no longer necessary to run FormatChars on fields.</b><br>
28 2009-08-23: Version 0.6: Improved handling of undefined BibTeX keys. Added option to not sync automatically when adding citation.<br>
29 2009-08-05: Version 0.5: Fixed connection problem on Mac. Fixed bug in merge function.<br>
30 2009-06-03: Version 0.4: Added support for superscript/subscript tags in reference list, subscripted citations
31 and different brackets for numbering in the reference list.<br>
32 2009-05-17: Version 0.3: Added MinimumGroupingCount property. Some GUI changes.<br>
33 2009-04-02: Version 0.2.1: Fixed bug in sorting of reference list.<br>
34 2009-03-01: Version 0.2: Better sorting of citations in captions, tables and footnotes.<br>
35 2009-02-25: Version 0.1.9: Added support for bold/italic citation markers, and for citations in table cells and footnotes.<br>
36 2008-12-21: Version 0.1.2: Added invisible citations. Merged citations are now sorted.<br>
37 2008-11-19: Version 0.1.1: Improved handling of OpenOffice shutdown and reconnect.<br>
38 2008-10-25: Version 0.1: User interface improvements. Can now select which Writer document to work with.<br>
39 2008-10-19: Version 0.0.9: Enabled connection to OpenOffice.org 3. Streamlined connection process.<br>
40 2008-09-03: Version 0.0.8: No major changes, but packaged with JabRef 2.4.<br>
41 2008-02-20: Version 0.0.7: New interface for style selection. Styles can now specify paragraph format.<br>
42 2008-02-13: Version 0.0.6: Sorting and grouping of number citation markers.<br>
43 2008-02-06: Version 0.0.5: Modified style file format. Fixed bug in handling names with elements like "van der".<br>
44 2008-01-09: Version 0.0.4: Style file is now automatically reloaded if modified.<br>
45 2007-12-17: Version 0.0.3: From this version, we bypass OO's built-in bibliographic system.<br>
46 2007-12-04: Version 0.0.2<br>
47 2007-12-01: Version 0.0.1<br>
48
49 <p><b>Downloads:</b></p>
50 <p><a href="net.sf.jabref.oo.ooplugin-0.6.jar">The plugin.</a></p>
51 <p><a href="JabRef-oo-0.6-src.zip">Plugin source code.</a> The source code tree includes four
52 OpenOffice.org jars and JabRef 2.5. The plugin is built using
53 an included Ant build file.</p>
54 <p><a href="example_style_file.jstyle">Example style file</a></p>
55
56 <p>The plugin is distributed under the terms of the GNU
57 <a href="http://www.gnu.org/licenses/old-licenses/gpl-2.0.html">General Public License</a>,
58 version 2 or later.</p>
59
60 <h2>Using the OpenOffice interface</h2>
61
62 <p>To communicate with OpenOffice, the OO plugin must first connect to a running OpenOffice
63 instance. You need to start OpenOffice and enter your document before connecting from
64 JabRef. The plugin needs to know the location of your OpenOffice executable (<b>soffice.exe</b> on
65 Windows, and <b>soffice</b> on other platforms), and the directory where several OpenOffice
66 jar files reside. If you connect by clicking the <b>Connect</b> button, the plugin will try to
67 automatically determine these locations. If this does not work, you need to connect using the
68 <b>Manual connect</b> button, which will open a window asking you for the needed locations.</p>
69
70 <p>After the connection has been established, you can insert citations by selecting one or more
71 entries in JabRef and using the <b>Push to OpenOffice</b> button in the dropdown menu of JabRef's
72 toolbar, or by using the appropriate button in the OpenOffice plugin panel in the side pane. This
73 will insert citations for the selected entries at the current cursor position in the OpenOffice
74 document, and update the bibliography to contain the full reference.</p>
75
76 <p><b>Note:</b> JabRef does not use OpenOffice's built-in bibliography system, because of the
77 limitations of that system. A document containing citations inserted from JabRef will
78 not generally be compatible with other reference managers such as Bibus and Zotero.</p>
79
80 <p>Two different types of citations
81 can be inserted - either a citation in parenthesis, "(Author 2007)", or an in-text citation,
82 "Author (2007)". This distinction is only meaningful if author-year citations are used instead of
83 numbered citations, but the distinction will be preserved if you switch between the two styles.</p>
84
85 <p>If you modify entries in JabRef after inserting their citations into OpenOffice, you will
86 need to synchronize the bibliography. The <b>Sync OO bibliography</b> button will update all
87 entries of the bibliography, provided their BibTeX keys have not been altered (JabRef encodes the
88 BibTeX key into the reference name for each citation to keep track of which BibTeX key
89 the original JabRef entry has).</p>
90
91 <h3>The style file</h3>
92
93 You need to select a style file before connecting to OpenOffice - an external file which is selected
94 using a standard file dialog. The style file defines the
95 format of citations and the format of the bibliography. You can use standard JabRef export
96 formatters to process entry fields before they are sent to OpenOffice.
97 Through the style file, the intention is to give as much flexibility in citation styles as possible.
98
99 <p>Here is an example style file:</p>
100 <code><pre>
101 NAME
102 Example style file for JabRef-oo plugin.
103
104 JOURNALS
105 Journal name 1
106 Journal name 2
107
108 PROPERTIES
109 Title=References
110 IsSortByPosition=false
111 IsNumberEntries=false
112 ReferenceParagraphFormat=Default
113 ReferenceHeaderParagraphFormat=Heading 1
114
115 CITATION
116 AuthorField=author/editor
117 YearField=year
118 MaxAuthors=3
119 MaxAuthorsFirst=6
120 AuthorSeparator=,
121 AuthorLastSeparator= &
122 EtAlString= et al.
123 YearSeparator=
124 InTextYearSeparator=
125 BracketBefore=[
126 BracketAfter=]
127 BracketBeforeInList=[
128 BracketAfterInList=]
129 CitationSeparator=;
130 UniquefierSeparator=,
131 GroupedNumbersSeparator=-
132 MinimumGroupingCount=3
133 FormatCitations=false
134 ItalicCitations=false
135 BoldCitations=false
136 SuperscriptCitations=false
137 SubscriptCitations=false
138
139
140 LAYOUT
141 article=\format[AuthorLastFirst,AuthorAbbreviator,AuthorAndsReplacer]{\author} (&lt;b&gt;\year\uniq</b>). &lt;i&gt;\title</i>, \journal \volume\begin{pages} : \format[FormatPagesForHTML]{\pages}\end{pages}.
142
143 book=\format[AuthorLastFirst,AuthorAbbreviator,AuthorAndsReplacer]{\author}\begin{editor}\format[AuthorLastFirst,AuthorAbbreviator,AuthorAndsReplacer]{\editor} (Ed.)\end{editor}, &lt;b&gt;\year\uniq</b>. &lt;i&gt;\title</i>. \publisher, \address.
144
145 incollection=\format[AuthorLastFirst,AuthorAbbreviator,AuthorAndsReplacer]{\author} (&lt;b&gt;\year\uniq</b>). &lt;i&gt;\title</i>. In: \format[AuthorLastFirst,AuthorAbbreviator,AuthorAndsReplacer]{\editor} (Ed.), &lt;i&gt;\booktitle</i>, \publisher.
146
147 inbook=\format[AuthorLastFirst,AuthorAbbreviator,AuthorAndsReplacer]{\author} (&lt;b&gt;\year\uniq</b>). &lt;i&gt;\chapter</i>. In: \format[AuthorLastFirst,AuthorAbbreviator,AuthorAndsReplacer]{\editor} (Ed.), &lt;i&gt;\title</i>, \publisher.
148
149 phdthesis=\format[AuthorLastFirst,AuthorAbbreviator,AuthorAndsReplacer]{\author} (&lt;b&gt;\year\uniq</b>). &lt;i&gt;\title</i>, \school.
150
151 default=\format[AuthorLastFirst,AuthorAbbreviator,AuthorAndsReplacer]{\author} (&lt;b&gt;\year\uniq</b>). &lt;i&gt;\title</i>, \journal \volume\begin{pages} : \format[FormatPagesForHTML]{\pages}\end{pages}.
152
153 </pre>
154
155 <p>(Note that the layout for each entry type must be constrained to a single line in the style file - above, the lines are broken up to improve readability.)</p>
156 </code>
157
158 <p>The <b>PROPERTIES</b> section describes global properties for the bibliography:
159 <ul><li><code>Title</code>: determines the header text for the bibliography.</li></ul>
160 <ul><li><code>IsSortByPosition</code>: determines how the bibliography is sorted. If true, the entries
161 will be sorted according to the order in which they are cited. If false, the entries will be
162 sorted alphabetically by authors.</li></ul>
163 <ul><li><code>IsNumberEntries</code>: determines the type of citations to use. If true, number
164 citations will be used. The citation numbers will be included in the bibliography as well.
165 If false, author-year citations will be used.</li></ul>
166 </p>
167
168 <p>The <b>CITATION</b> section describes the format of the citation markers inserted into the text.
169 If numbered entries are used, only the <code>BracketBefore</code> and <code>BracketAfter</code> properties
170 are relevant - they define which characters the citation number is wrapped in. The citation is composed
171 as follows:<br>
172 [BracketBefore][Number][BracketAfter]<br>
173 where [Number] is the number of the citation, determined according to the ordering of the bibliography and/or
174 the position of the citation in the text. If a citation refers to several entries, these will be separated
175 by the string given in the property <code>CitationSeparator</code> (for instance, if <code>CitationSeparator</code>=;,
176 the citation could look like <code>[2;4;6]</code>). If two or more of the entries have a series of consecutive
177 numbers, the numbers can be grouped (for instance <code>[2-4]</code> for 2, 3 and 4 or <code>[2;5-7]</code> for
178 2, 5, 6 and 7). The property <code>GroupedNumbersSeparator</code> (default <code>-</code>) determines which string separates the first and last
179 of the grouped numbers. The integer property <code>MinimumGroupingCount</code> (default 3) determines what number of
180 consecutive numbers are required before entries are grouped. If <code>MinimumGroupingCount</code>=3, the numbers
181 2 and 3 will not be grouped, while 2, 3, 4 will be. If <code>MinimumGroupingCount</code>=0, no grouping will be
182 done regardless of the number of consecutive numbers.
183 </p>
184 <p>If numbered entries are not used, author-year citations will be created based on the citation properties.
185 A parenthesis citation is composed as follows:<br>
186 [BracketBefore][Author][YearSeparator][Year][BracketAfter]<br>
187 where [Author] is the result of looking up the field or fields given in the <code>AuthorField</code> property,
188 and formatting a list of authors. The list can contain up to <code>MaxAuthors</code> names - if more are present,
189 the list will be composed as the first author plus the text specified in the property <code>EtAlString</code>.
190 If several, slash-separated, fields are given in the <code>AuthorField</code> property, they will be looked up
191 successively if the first field is empty for the given BibTeX entry. In the example above, the "author" field will
192 be used, but if empty, the "editor" field will be used as a backup.
193 <p>The names in the author list will be separated by the text given by the <code>AuthorSeparator</code>
194 property, except for the last two names, which will be separated by the text given by <code>AuthorLastSeparator</code>.
195 </p>
196 <p>[Year] is the result of looking up the field or fields given in the [YearField] property.</p>
197 An in-text citation is composed as follows:<br>
198 [Author][InTextYearSeparator][BracketBefore][Year][BracketAfter]<br>
199 where [Author] and [Year] are resolved in exactly the same way as for the parenthesis citations.
200 </p>
201 <p>If two different cited sources have the same authors and publication year, and author-year citations are used,
202 their markers will need modification in order to be distinguishable. This is done automatically by appending a
203 letter after the year for
204 each of the publications; 'a' for the first cited reference, 'b' for the next, and so on.
205 For instance, if the author "Olsen" has two cited papers from 2005, the citation markers will be modified to
206 <code>(Olsen, 2005a)</code> and <code>(Olsen, 2005b)</code>. In the bibliography
207 layout, the placement of the "uniquefier" letter is indicated explicitly by inserting the virtual field
208 <code>uniq</code>.</p>
209 <p>If several entries that have been "uniquefied" are cited together, they will be grouped in the citation
210 marker. For instance, of the two entries in the example above are cited together, the citation marker will
211 be <code>(Olsen, 2005a, b)</code> rather than <code>Olsen, 2005a; Olsen, 2005b)</code>. The grouped uniquefier
212 letters (a and b in our example) will be separated by the string specified by the <code>UniquefierSeparator</code>
213 property.
214 </p>
215 <p>The property <code>FormatCitations</code> determines whether the citation markers should be formatted with
216 regards to italics, boldness, superscript and subscript. If <code>FormatCitations</code> is false, no such formatting
217 will be done. If true, the citations will be italicized or not depending on the <code>ItalicCitations</code> property, set to bold
218 or not depending on the <code>BoldCitations</code> property, and similar for the <code>SuperscriptCitations</code> and
219 <code>SubscriptCitations</code> properties.</p>
220 <p>The <b>LAYOUT</b> section describes how the bibliography entry for each entry type in JabRef
221 should appear. Each line should start with either the name of a BibTeX entry type, or the word
222 <code>default</code>, followed by a '='. The <code>default</code> layout will be used for all
223 entry types for which an explicit layout hasn't been given.</p>
224 <p>The remainder of each line defines the layout, with normal text and spaces appearing literally
225 in the bibliography entry. Information from the BibTeX entry is inserted by adding <code>\field</code> markers
226 with the appropriate field name (e.g. <code>\author</code> for inserting the author names). Formatting
227 information for the field can be included here, following JabRef's standard export layout syntax.
228 Refer to <a href="http://jabref.sourceforge.net/help/CustomExports.php">JabRef's documentation on custom export filters</a>
229 for more information about which formatters are available.</p>
230 <p>If author-year citations are used, you have to explicitly specify the position of the "uniquefier" letter
231 that is added to distinguish similar-looking citations. This is done by including a marker for the virtual field
232 <code>uniq</code>, typically right after the year (as shown in the example style file). The <code>uniq</code>
233 field is automatically set correctly for each entry before its reference text is laid out.
234 </p>
235 <p>To indicate formatting in the bibliography, you can use the HTML-like tag pairs &lt;b&gt; &lt;/b&gt;,
236 &lt;i&gt; &lt;/i&gt;, &lt;sup&gt; &lt;/sup&gt; and &lt;sub&gt; &lt;/sub&gt; to specify bold text,
237 italic text, superscript and subscript, respectively.</p>
238 <p>If you are using numbered citations, the number for each entry will be automatically inserted at the start
239 of each entry in the reference list. By default, the numbers will be enclosed in the same brackets defined for
240 citations. The optional citation properties <code>BracketBeforeInList</code> and
241 <code>BracketAfterInList</code> override <code>BracketBefore</code> and <code>BracketAfter</code> if set. These
242 can be used if you want different types of brackets (or no brackets) in the reference list. Note that these need
243 not be brackets as such - they can be any combination of characters.</p>
244
245 <h2>Known issues</h2>
246
247 <ul>
248 <li>Make sure to save your Writer document in OpenDocument format
249 (odt). Saving to Word format will lose your reference marks.</li>
250 <li>There is currently no support for footnote based citations.</li>
251 <li>The cursor may be poorly positioned after inserting a citation.</li>
252 <li>Copy-pasting the example style file directly from this page can give an unparseable
253 file. To avoid this, instead download the example file from the link in the download section.</li>
254 </ul>
255
256 <h2>Contact</h2>
257
258 If you have tested this plugin, and want to give your feedback, or if you
259 want to contribute to the development of the plugin, please contact me at the
260 e-mail address mortenalver at users.sourceforge.net.
261
262

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